A Collection of Party Planning Tips for Your Holiday Celebrations

party-planning-tips-holiday-partiesThe holiday season is quickly approaching!

Many people will be hosting both professional and personal parties in appreciation for clients and employees or to celebrate the incoming New Year.

The parties may be fun for the attendees but often the hosts are left overwhelmed with the planning.

Ruth Santiago of Plan Ahead Events, gives us some great party planning tips on throwing a great party that takes the pressure off the host.

A New Year’s Eve Party? Sounds like fun. But successful parties don’t just happen; you have to plan for them.

Here is a collection of festive tips from Ruth Santiago of Plan Ahead Events:

  • A party with a theme creates a fun atmosphere that takes things up a notch from waiting for the clock to strike 12. For instance, a fun theme might be “High School.” Guests can bring pictures of themselves in high school and have other guests identify them. Dressing up in what was ‘cool’ during high school years adds to the festivities. And of course music is a big part of high school years and era-appropriate dances are great ice-breakers. Macarena anyone?
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  • And speaking of music, music is a must for any great party. A DJ or live band can help set the pace for the evening and can help you kick things into high gear and put your guests in a celebratory mood. For New Year’s Eve, book a band that fits your party motif. If your event will be a roaring 20’s themed party, for example, you will want to hire a ragtime or swing band to make the party feel more authentic.
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  • Book entertainment early. New Year’s Eve is the biggest party holiday of the year. Don’t wait until the last second to start planning. If you have waited, you will still probably be able to hire a DJ. Remember next year to book your entertainment before you do anything else.
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  • While you’re thinking of entertainment, think of games. You can make a game out of traditional New Year’s activities. Perhaps you could play a game where everyone makes and writes one New Year’s resolution. Then the resolutions are collected and guests draw them out of a hat at random. The guests then can read them to the group or do a charade.
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  • Involve a local charity. You can, for example, collect food for the New Year or winter coats. You might want to do something very simple like ask everyone who comes to the party for a fixed amount of money. Don’t just celebrate, collect donations for a cause important to you. Many out-of-home events benefit non-profits or social causes, so why not have your home bash do the same? Let attendees choose exactly how much (or little) they’d like to donate in the privacy of their home and start 2015 by rallying for a cause.
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  • Know exactly who’s coming and plan for the appropriate number of people. No one wants to be embarrassed by not having enough food, drinks, or party favors. When preparing your guest list, don’t leave out those that were there with you through both your accomplishments and your rainy days. Let them know you are thankful for them and that you would love for them to join you on New Year’s Eve.
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  • If you are having a family-friendly party, plan a space for kids so they’ll be occupied throughout the party. Provide some things just for kids, like their own buffet. Supply movies, games and craft projects that they will enjoy on this night when they get to stay up past their bed times. Tell the kids to bring their sleeping bags, and when they get too tired, designate a room where they can go nighty-night.
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  • Let your guests know what the dress will be… whether the dress is semi-formal, black tie, or jeans and sweater. Your guests will appreciate the direction.
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  • Provide food and beverage options for your guests with allergies and special diets. Don’t forget to have sparkling juice or apple cider as an option at midnight for those who are the designated drivers or who do not drink alcohol.
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  • Decorate your party area with balloons (extra points for New Year’s balloons, in black, white and silver), with streamers and whatever else feels like a fun addition. And don’t forget horns, noise makers, hats and confetti.
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  • Rather than worrying about enough food, start your party later, serve appetizers and then host a midnight brunch. Because people tend to drink a little more than usual, serving food throughout the evening and at the end will help your guests enjoy January 1st more than they have in the past.
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  • Thank your guests for attending your celebration with a party favor. Give out favors that symbolize something momentous from 2014 or a favor that will help your guest kick off their New Year.

 

Ruth-Santiago-party-planning-tipsRuth Santiago brings impressive experience in event management and business to her role as a Plan Ahead Events owner.

Ruth previously owned NCC Automated Systems, a material handling company, where she planned multiple events including a 10 year anniversary celebration, holiday festivities, employee recognition luncheons, and was coordinator of their corporate travel. She also has experience planning events for several other companies where she had previously worked.

Plan Ahead Events allows Ruth to use both her planning and business skills to help her exceed the expectations of her clients.

 
 

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